AMGA Office Hiring Part-time Office Manager

The American Mountain Guides Association (AMGA) is hiring a part-time Office Manager position based in Boulder, CO at the AMGA’s National office. Please submit Resume and Cover Letter to Betsy Winter, Executive Director, at betsy@amga.com. Resume and Cover Letter must be received by December 18th, 2014 for consideration. Part-time position in Boulder, CO

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AMGA Office Manager Duties and Qualifications

Human Resource

• Ensure new hires receive and complete appropriate employee paperwork
• Assist Executive Director with development of employee contracts
• Analyze compensation and implement pay structure revisions
• Work with benefits broker to maintain benefits program, inform employees of changes to program, and ensure employees are properly added and termed from health and dental benefits.
• Work with benefits broker to recommend benefits program to Executive Director on annual basis.
• Ensure organization’s compliance with state, federal and local labor laws and regulations.
• Maintain management guidelines by preparing, updating, and recommending human resource policies and procedures.
• Maintain accurate and complete employee records on file in National office.
• Consult with external partners: payroll and accounting services, benefits administrator, insurance broker, workers compensation providers, credit card company, Enterprise rental agency, and TravelEx.
• Collect 1099 contractor information
• Negotiate and review G&L, D&O, Professional Liability and Business insurance policies

Workers Compensation

• File injury reports to WC agency.
• Complete WC forms in case of injury.
• Communicate with employee regarding injury follow up and/or claim.
• Ensuring we have appropriate WC coverage for where employees reside and are principally employed.

Payroll

• Process payroll and reimbursements thru ADP.
• Assemble all requisite employee documentation and pay rate information thru ADP.
• Calculate health insurance deductions from paychecks.
• Track employee vacation time and PTO monthly thru ADP.
• Prepare wage reports thru ADP on a as needed basis.

Accounts Payable

• Upload invoices on weekly basis to online portal for external partner review and processing (Altruic Advisors)

Accounts Receivable

• Make weekly bank deposits, or as needed.
• Prepare credit card batch reports and upload to online portal for external partner review.

Office Support

• Ensure office is adequately supplied with general office supplies, and all office equipment is functional.
• Pick up mail from PO Box, up to three times weekly, distribute appropriately.
• Manage mailing services and fulfillment for the office.

Inventory

• Monitors and maintains current inventory levels.
• Performs physical count of inventory, and reconciles actual stock count to accounting services reports.
• Conduct annual audit of office equipment.
• Assist with feasibility of merchandise orders, cost calculations.

Other Duties

• Assist Executive Director with preparation of annual budget.
• Prepare monthly department reports.

Qualifications

• Detail oriented and the ability to multi-task
• Computer skills: Word, Excel, Google Docs
• Strong written and verbal communication skills
• Ability to take direction and work independently with minimal supervision
• Previous office manager experience desired
• Works well under pressure and deadlines, with potential reprioritization of priorities
• Interest in the mission of the AMGA